Spam Blocking – Casserly Consulting

Why Spam Is So Bad For Your Inbox

Spam. It’s detrimental and all businesses have to deal with it. But many don’t know the first thing about how to identify it, or how to work around it. The truth of the matter is that spam can be dangerous for your organization if it’s not dealt with properly, but dealing with it can also be a major waste of resources. We’ll walk you through what constitutes spam, and how you can identify it from legitimate messages in your inbox.

Defining Spam
At its very core, spam consists of messages that are either insubstantial, wasteful, or dangerous to your organization. Spam generally takes the form of a message that you find in your email inbox, but you can often receive spam through various other media, including social media platform messengers (though these platforms usually have pretty good filters that keep most away from you). Spam can range from being a simple annoyance to a real problem, depending on the nature of the messages received.

How Spam Happens
Spam is a naturally occurring part of having an email account, primarily because spam can happen for a number of reasons that aren’t under your control. Perhaps your email address appeared somewhere online and it has been entered into a database that sends out emails at regular intervals about certain topics. Maybe you signed up for a subscription to a certain newsletter and now you get emails from multiple services that you hadn’t anticipated. Either way, you’re getting messages that you neither need nor want.

Other times, spam takes the form of a message that tries to get you to click on a link or download an attachment. These spam messages are most likely to be malicious in nature, as they are urging immediate action and are trying to get you to download malware on your device.

Keeping Spam Out of Your Inbox
There are two ways you can keep wasteful or dangerous messages out of your inbox: 1) Unsubscribe from email newsletters that you no longer wish to receive, and 2) Implement a spam blocking solution. Most legitimate newsletter emails will have an unsubscribe link at the bottom of the message which you can use to unsubscribe, preventing you from receiving any further messages from the sender. In order to keep the truly dangerous emails from being sent to you, you need an enterprise-level spam blocker. This will keep any messages that resemble spam out of your inbox in the first place, keeping you from having to deal with them at all. It’s the best way to keep spam away from your inbox.

To learn more about our enterprise-level spam blocking filter, reach out to us at PHONENUMBER.

3 Time-Saving Benefits to Outsourced Email Management

You don’t have time to worry about managing your email solution, but it’s still a vital aspect of your business’s operations. You never know when someone will fall for a spam message, and you certainly can’t look over the shoulders of each employee to make sure they don’t. What’s the busy business owner to do? How can you get quality email management without it eating up too much time and effort on your part?

The answer, like many technological pain points of SMBs, is to outsource the responsibility to a managed IT provider. Managed IT is great for businesses that want to focus on their operations rather than spending time managing technology. We’ll discuss three of the ways that email management helps your organization stay on task and ahead of the game.

Strengthen Security with Spam Blocking
Spam is the favored vehicle for major online threats, including phishing and ransomware schemes, specifically because it allows hackers to spread their work in a way which allows them to target as many people as possible without devoting much individual work. Users can accidentally download attachments or click on links to malicious websites. Enterprise-level spam blocking solutions allow your organization to keep threatening or suspicious messages out of your inbox indefinitely, significantly reducing the risk of finding such messages in your email solution.

Hosting and Management
If you’re the one who has to constantly add new users or check to see that your email servers are working properly, you’ll find that you have less time to spend doing your actual work. Of course, nothing is more important than making sure operations proceed as intended. COMPANYNAME can manage your technology and free up incredible amounts of time to focus on building your company’s profitability. We can ensure maximum uptime and optimal mail flow so that you don’t have to.

Archive Messages for Future Viewing
Email archiving is a great way to ensure that your business retains a record of any incoming and outgoing messages for your business. This helps you keep a better track of who shares information with who, and more importantly, why information might be shared with those outside of your business. Furthermore, if an employee has recently left your business, but you weren’t privy to their reasons, you might find some clues in your email system that could strengthen retention and prevent turnover in the future.

If you want your business to flourish, managing email effectively is a great place to start. In the hands of professionals like those at COMPANYNAME, you can focus on operations without worrying about keeping mail flow from working as intended. For more information about email management, reach out to us at PHONENUMBER.