Content Management – Casserly Consulting

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance–all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? COMPANYNAME can help. To learn more, reach out to us at PHONENUMBER.

Blockchain is for More Than Cryptocurrency

If you’ve heard of blockchain recently, there’s a pretty good chance it was in reference to cryptocurrency. With Bitcoin reaching record levels in December, the idea of using blockchain technology to develop digital currency was on a lot of people’s minds. However, the blockchain has a variety of other practical uses.

Content Management
In a world with an increasingly global economy that relies more and more on digital communications, it can be difficult for a content creator of any kind to ensure that their ownership is being respected. After all, there is little that is easier than copying something that is found online and reproducing it without recognizing its creator, let alone reimbursing them.

Blockchain technology can soon help to change that. Many companies have been developing blockchain tools to help protect content creators and their copyrights. From ensuring that proper attribution is preserved in content, to simplifying payments, all the way to proving who created content in the first place, the blockchain will likely soon be a common way of protecting content creators’ intellectual property while allowing them to share out their content.

Healthcare
With so much sensitive, personally identifiable information being necessary in the healthcare field, the privacy afforded by blockchain technology is a natural fit. This is especially true by merit of blockchain’s utility as a concrete record.

As a result, patients may soon find that their personal medical history is more protected than ever, with the risk of any document being lost eliminated once it is incorporated into the blockchain. Any physician that was granted access could update a patient’s complete medical history, whether or not the patient was in-network, allowing for improved record-keeping and thereby better-informed care.

Audit Trails
The blockchain itself can be considered a database, albeit one that keeps a complete record of any changes made to its contents. As a result, it can serve as an excellent means of tracking audit trails.

Through the blockchain, the progress of work (or even the shipment of materials) can be mapped out and monitored. This way, if there is ever an issue or error made, it is easier to identify where and why things went wrong. In turn, it is then easier to resolve these issues. Furthermore, the data within the documents stored in the blockchain gives details on when, and by whom, the documents were added.

This is useful when an organization needs to keep a concrete record of their documentation and the actions they have taken.

Secure Voting
Regardless of your views on the prevalence of voter fraud and other such concerns, the idea of making the voting process more secure only makes sense. As you’ve probably guessed, the blockchain has the potential to do so. By preserving voting results in the blockchain, they are safe from any tampering, which means that the results can be trusted as reliable.

While cryptocurrency may be the most exciting part of blockchain technology, there are many more practical uses. What do you think? Let us know in the comments.