Categories
Casserly Consulting Blog

What Star Wars can Teach About Mentorship

meeting_leadership_present_400.jpg

The Star Wars saga has many recurring themes – the struggle between desire and destiny, good and evil, impulse and discipline. However, a theme that particularly stands out throughout the series is the examination of the relationship between student and teacher. This theme is similar to the relationship that an IT provider should strive to have with their clients.

For today’s Star Wars Day blog, we’ll review some of the lessons that a professional can learn from the Star Wars films, as well as what the insights that the relationships shared by the characters can reveal about being a mentor, as well as the mentored. To do so, we’ll examine some moments and characters from the complete series thus far – Episodes I through VIII – and the stand-alone Rogue One.

WARNING: this article may spoil a few key moments from the series, so continue at your own caution.

How to Be a Mentor, According to Star Wars
There is no shortage of those who could be considered mentors throughout the series. From Qui-Gon Jinn and Obi-Wan/Old Ben Kenobi, Luke Skywalker and Leia Organa, and finally, Yoda, many characters accept the mantle of mentor… albeit begrudgingly, at times.

In order to be a mentor, there are two requirements that each of these characters present during the series. Likewise, many characters also exhibit just one or the other characteristic. Yet, as they do not exemplify both qualities, they don’t quite qualify as a true mentor. We will explore these characters in more detail later.

These two requirements are to be a committed educator, as well as an equally committed leader. Each of the mentors listed above have had the opportunity to be both, and rose to the occasion. Qui-Gon took the initiative to take a young slave into his care, campaigning to the Jedi Council for the ability to teach him. When Qui-Gon was dispatched by Darth Maul, Obi-Wan rose to the occasion and took up Anakin Skywalker as his padawan learner.

Years after Anakin succumbed to his fear and hubris to be reborn as Darth Vader, Obi-Wan continued to be a mentor under the name Ben Kenobi, teaching the Skywalker of the next generation how to embody the principles of the Jedi. Once this Skywalker, Luke, had learned to be a leader, he teamed up with his long lost sister, Princess Leia Organa, to defeat the Empire. While Leia continued to lead an underground organization committed to fighting the Empire’s last remnants, Luke retreated to a sanctuary to ensure he was able to train the next worthy Jedi.

Finally, we would be amiss if we neglected to mention Yoda’s involvement as a leader throughout the saga. From the very beginning of the story, Yoda was a respected leader of the Jedi Order, proving his worth on the battlefield and in the Senate. When the Empire rose, he retreated to his home planet in wait of the next generation of Jedi to train. He then passed on, but returned as a Force ghost to impart his wisdom again, later in the series’ timeline.

Lining Up Star Wars Mentorship with Our Own (and with The Odyssey)
As one might imagine, the concept of mentorship has been around for much longer than Star Wars has been. In fact, we get the word “mentor” from a character in Homer’s epic poem, The Odyssey. Mentor was entrusted by the protagonist, Odysseus, to care for his son in his absence, and later assisted the young prince Telemachus in reuniting with his long-lost father by serving as his guide and, well, mentor.

In this way, Mentor serves a very similar purpose as many of the characters from Star Wars. By teaching another character and acting as a leader, he allows the protagonists to succeed in their quest – or, in the terminology more likely to be used in Star Wars, their mission. Furthermore, like the mentors to be found in Star Wars, Mentor shares a few characteristics with the mentors we see in the business world.

What Makes a Mentor, a Mentor
We’ve already established that a mentor should be a sort of amalgamation of a teacher, and a leader. This is admittedly a tricky balance to find, until you describe what kind of leader and teacher makes a mentor.

First, as a leader, you have to be able to be supportive as you take charge. As you work with a mentee, commit the time that the mentee needs to grow and devote your full attention to them. Just as Ben Kenobi understood Luke’s rage and bitterness after his aunt and uncle were slaughtered by the Empire’s stormtroopers, you need to be able to emphasize with your acolyte and guide them towards the higher purpose you can see them achieving.

As a teacher, it is important to also challenge those who you mentor. Not only should you assign tasks for your student to complete, these tasks should test the limits of their ability and set a standard that you expect them to meet. As Yoda challenged Luke to lift his X-wing fighter out of the swamps of Dagobah, he wasn’t coddling his student. Neither should you.

It is also important that, as their teacher, you review the lessons that have been imparted. These discussions will not only help ensure the information is retained, it will also encourage your mentee to draw their own conclusions. Remember, teachable moments happen all the time – it’s up to you to embrace them.

Finding Poor Examples in Rogue One
Alternatively, Rogue One offers a few examples of how to very much not be a positive leader. At the very beginning of the film, protagonist Jyn Urso’s father, Galen, is pressured into returning into the Empire’s service and designing the ultimate superweapon: the planet-destroying Death Star. In addition to being forced to work on a project he detests, he is stuck in a thoroughly unpleasant work environment. Oh, and did we mention that his wife was murdered and his daughter lost to him during the attack?

It should be no wonder, then, that instead of being loyal to his ‘employers,’ Galen instead decides to sabotage their operation from the inside. Hiding a critical weakness in the Death Star and sending word of it to the Rebel Alliance, Galen embodies the corporate espionage that a disgruntled employee could leverage against your business. A good leader sees the value in keeping an employee happy in two ways – first, it helps to keep that employee engaged and productive, and secondly, it reduces, if not eliminates, any ill will toward the organization.

In another example of the Empire’s failings in Rogue One, the antagonists of the film also leverage shady office politics to get a leg up on their superiors. For instance, Director Krennic elects to go over his commander’s head and out of the traditional chain of command, reporting directly to Darth Vader. As a commanding officer himself, Krennic serves as an example of what happens when office politics supersede the typical chain of command – and winds up being Force-choked into oblivion for his troubles. While it is highly unlikely that deviating from the chain of command will get you strangled like Krennic, it certainly doesn’t reflect well on you and shows a distinct lack of leadership and respect for the chain of command.

All this only goes to show that lessons in leadership can be found anywhere you look – even in a galaxy far, far away. Do you have any Jedi masters or mentors in your life? What have you learned from them? Share your thoughts in the comments, and may the Fourth be with you!

Categories
Casserly Consulting Blog

9 Ingredients to Creating a Winning UCC Strategy

unified_communication_collaboration400.jpg

If there is one thing that supports everything a successful business does, it has to be communication. Any company relies on its communications to ensure that its clients are satisfied with their services, and as communications have improved, it has only become easier for a unified communication and collaboration, or UCC, strategy to take form.

With these strategies, businesses have been able to expand upon their capabilities to enter and embrace the digital age. What follows are ten elements that a UCC would commonly feature in a business setting.

Collaborative Software
It is essentially guaranteed that you have some experience with collaborative software in this day and age, even if you haven’t personally used it to its full potential. With Microsoft Office and the G Suite available almost anywhere, the idea of collaborative software is not a new one. However, there are many more solutions out there that allow for many people to pool their skills and talents into a particular project in real time, regardless of how far away they are from each other. Many of these solutions also enable video conferencing and instant messaging, which will be discussed in greater depth later.

Podcasts
Imagine giving a presentation where the audience could pause you and wait until a more opportune time to listen to the rest of what you had to say. This is exactly what a podcast delivers–an on-demand lecture on a topic that an audience can listen to at their own convenience. Podcasts are also a more personal method of communication, as many listen through the intimate channel that is the headphone. If you are considering delivering your own podcast, you should be sure that you have these five needs planned out beforehand:

  1. Topic
  2. Length
  3. Frequency
  4. Format
  5. Distribution

Instant Messaging
When it comes to rapid communication, you don’t get much faster than ‘instant.’ Businesses have picked up on this and now leverage instant messaging as a communications method. With utility as a communication device between individuals as well as among groups of people, instant messaging lives up to its name with the capability for near-instantaneous response times as individuals communicate with each other. In addition, companies that have used instant messaging in the workplace have seen increased efficiency and collaboration, as well as a reduction in email.

Video Conferencing
While it is certainly not a new technology, the practicality of video conferencing has increased significantly over the past few years. Better technology and improved Internet speeds mean that communications can happen in real time from almost anywhere in the world. Not to mention that, according to the IDG Enterprise Video Conferencing Trends in 2016, 96 percent of those surveyed agreed that video conferencing improves productivity and can reduce travel costs by 30 percent.

Discussion Forums
Sometimes a user would rather crowdsource their answers from their fellow users than bother the original source. Providing these users with an outlet to share their issues with each other allows them to identify their most pressing concerns, and also tells you what needs to be resolved or addressed first. You and your team can also step in and provide a solution to these issues, establishing yourselves as thought leaders.

Another benefit of discussion forums is that you are able to collect demographic information from your visitors here as well, enabling you to create a more complete idea of who your visitors are, and which groups seek information on which topics.

Email
While email may have once been seen solely as a means of sending and receiving messages with an individual or group, it is now relied upon as the primary record for over three-quarters of business correspondence. Archived emails help businesses keep track of their transactions, and incomplete email records have been the downfall of some companies in legal matters.

Clearly, email needs to be a component of your UCC. However, you will want to ensure that your selected email solution is properly secured, has searchable archives, is mobile-friendly, and integrates with your other solutions as much as is possible.

Enterprise Social Networking
While social media may have a less-than-shining reputation as a distraction in a workplace setting, Enterprise Social Networking works to the opposite effect. A company can leverage social media to help develop external business opportunities and to promote internal collaboration and communication. Furthermore, employees can be encouraged to act as brand ambassadors, using social media to share company culture posts and boost audience engagement–a strategy that more and more businesses are adopting.

With a UCC, a business has a variety of collaborative and communicative solutions to choose from, and many line-of-business applications incorporate enterprise social media platforms.

ChatBots
ChatBots can serve as a very helpful communication tool for the modern business and its website. Often structured in a way that is similar to an instant message, a ChatBot combines AI and human intelligence to improve the customer’s experience through a few common features.

  1. Engagement – One of a business website’s key roles is to engage with its visitors so they will interact with the website. A ChatBot is an always-present opportunity to engage, with the benefit of providing your site visitor with information and assistance.
  2. Personalization – As one of your visitors uses your ChatBot, they will likely give you a pretty good idea of why they are visiting. This allows you to customize your sales approach for their company, as well as to track and evaluate user behavior to deem which types of content are the most impactful to your strategy.
  3. User Experience – Most businesses have an unofficial list of the questions that everyone asks. ChatBots can make that list official, with set responses that are activated by certain keywords in your visitor’s inquiry.

Project Management Software
In order for a business to be successful, it needs to be successfully managed. This is why 77 percent of businesses leverage project management software, as it encourages collaboration among team members, improved organization, and an overall boost to performance. This variety of software is also used by 66 percent of organizations to communicate with their clients.

UCC has grown significantly in popularity as the technology that supports it has developed. For more information on Unified Communication and Collaboration solutions and their place in your business, call us at PHONENUMBER.

Categories
Casserly Consulting Blog

Microsoft Word Makes Collaboration Easier With Co-Authorship

microsoft_office_collaboration_400.jpg

Does your workforce have the option of working together on a document in Microsoft Word? This type of collaboration is something that is much desired in business today. One of the best ways to take advantage of this collaboration is through Microsoft Office 365’s built-in sharing features, which allow your workforce to work together on various initiatives.

Cooperate and Collaborate
If you need multiple users to access the same document, you can use Microsoft Office 365 to allow for it. You can review and edit documents in real time, but before doing so, you need to allow access to these documents by your staff. 

First, open a new document in Word 2016 or Word Online. Once you’ve done so, select Share, and then Save to cloud. You can share the document in OneDrive or in a SharePoint Online location. Once you press Save, you’ll be able to share your document. Just select the Share panel and you’ll have several options for doing so. You can select Invite people to summon additional assistance from others in your organization, or Get a sharing link to send the invite out through email or instant message.

Once the invitations are sent and accepted, your team can then access the Word document and make changes. If you allow these changes to be made automatically, everyone will be able to see them as they happen.

Communication is Critical
You can’t have collaboration without communication. There are plenty of solutions available that help your business keep in touch while working together on a project. Microsoft Office 365 has a leg up on the competition because of its built-in integration with Skype for Business, allowing you to send messages or talk to anyone while working in a document.

Word also keeps a complete record of any changes made to your document so that you always have access to various versions of your documents. This makes it quite an excellent way to see who has made which changes, and when. Of course, the best collaboration happens when your workforce knows the endgame of the project, and they can then work toward a common goal moving forward.

In fact, many of these features are also available in other Microsoft products, including Publisher, Excel, PowerPoint, and more.

Which of these features do you use most often in Office 365? Let us know in the comments, and be sure to subscribe to our blog for more great tips and tricks.