Tag: Best Practices

Categories
Best Practices

Tip of the Week: What You Should Do After You’ve Cracked Your Phone’s Screen

b2ap3_thumbnail_cracked_screen_400.jpg A cracked screen can happen to anyone at any time. All it takes is bumping into someone or your grip slipping off of your device, and boom–cracked screen. In cases, such as this, what’s the best way to move forward?

The first step is accepting that you may have made a mistake and dropped the phone, but this doesn’t help you fix it. Here are six ways that you can approach your cracked-screen scenario.

Just Leave it Be
If you really don’t want to get a new device or look into ways to fix your phone screen, well… just leave it as it is. This is certainly an option if the screen still works fine, but it might be a bit annoying to deal with. One thing you can do is patch up the screen with a screen protector so that it doesn’t fall apart, and hope for the best. However, if the crack is on the outside and you’re scratching your fingers on it, the next choice might be worth looking into.

Try to Find a Replacement
Since everyone and their brother owns a smartphone these days, and they are often replaced before the devices themselves are unusable, you’ll have an easier time finding a spare than ever before. It’s often the case that if you find a suitable device, all you have to do is move the SIM card from the old device to the new one. Just keep in mind that your replacement device needs to be on the same carrier (a Verizon phone, for example, can’t be used on a Sprint network). If you are the owner of a business that likes to provide phones to your workers, ensuring that you have insurance covering the phone can be the best way to mitigate the cost of one of your people inevitably cracking the screen on their company-issued smartphone.

Gamble on a DIY Repair
If a second-hand smartphone doesn’t sound like something you’d enjoy, perhaps you could attempt to repair the device yourself. While there are plenty of YouTube tutorials for do-it-yourselfers, you’ll be taking a risk that you might otherwise be better off without. Therefore, only attempt to fix it yourself if you’re aware of the consequences and committed to accepting the results, even if it doesn’t work out your way. You can probably find a replacement screen on the Internet from sources like eBay, but it might be more complex of a job than you’ve bargained for.

Have Someone Fix the Screen
If you’d rather not take any chances with your device’s maintenance, you can try to find someone who is willing to do the job for you. In most cases, this means finding a local company that you can hire for the repair job. Sometimes the service provider itself will handle this, but more likely they would have to send it out for repairs. You want to avoid going through the manufacturer (unless you’d rather foot a pricey repair bill), so it’s best to reach out to your internal IT department or a trusted IT provider.

Trade or Sell Your Phone
If you know that you’re just going to buy a new phone anyway, you might be able to get a little bit of value out of your old device before it’s gone forever. Try trading in your phone or selling it to someone who’s willing to pay a little bit of extra cash for it. Just make sure that you eliminate any data located on the device before handing it over. If you don’t know how to do this, just give us a call and we’ll be happy to assist you.

Look for a Better Price
If you’re just going to purchase a new device, you can find unlocked smartphones online–often at a better price than their designated commercial value. Even better is that these devices aren’t held back by contracts, so wireless carriers aren’t a problem either. However, it’s important that you find a device that actually works. Look for sellers who have a good reputation for providing quality used products. Remember, every time you purchase a used device, you’re dealing with at least some sort of risk.

With smartphones being extremely important for communications and remote productivity, every business should be cognizant of solid smartphone practices. If you are looking to manage the role smartphones have on your network security, or, if you’d like to expand the role smartphones have in your business, you should talk to one of COMPANYNAME’s IT professionals. We can present solutions like mobile device management, allowing your business to take advantage of a comprehensive bring your own device policy. We also have lines on innovative ways to affordably improve organizational smartphone deployments. Call us today at PHONENUMBER.

Categories
Alerts

Banks Enact New Security Solutions to Safeguard ATMs

b2ap3_thumbnail_atm_best_practices_400.jpg All across the United States, banks are rolling out ATM improvements to help boost the security of their members by utilizing mobile devices. While these measures will undoubtedly help, they aren’t enough to fix all of the vulnerabilities that ATMs suffer from without some vigilance on the user’s part.

What is Being Done
Wells Fargo launched an initiative that allows their members to access their accounts via automated teller machines, without the use of their ATM cards. By utilizing the bank’s mobile application, an account holder can receive a temporary code that will grant them access to a Wells Fargo ATM when paired with a personal identification number.

While Wells Fargo is the first bank to incorporate app-based access to all 13,000 of their ATMs, other banks aren’t far behind. Chase, Bank of America, and Citigroup have also begun to incorporate similar functions into some of their ATMs.

This isn’t the end of improvements to Wells Fargo’s ATMs, either. Wells Fargo is making the necessary additions to allow members to utilize near-field communication (NFC). By doing so, bank members won’t even need their card to access the ATM. Instead, their mobile device prompts them to scan their fingerprint and enter their pin. So far, about 40 percent of the bank’s ATMs are equipped for this functionality.

Why These Advancements Might Help
Advancements like these are sure to help boost the user’s account security while they utilize these machines to handle their finances. Criminals have been getting more clever in their schemes, and it shows. There were six times as many ATMs that were compromised in 2015 than in 2014.

Scammers now use spy cameras and card skimmers in tandem to collect the information they need to gain access to a bank member’s accounts. These skimmers are able to be inserted directly into the ATM’s card reading mechanism, where it is almost impossible to detect their presence. The same can be said of the pinhole cameras that criminals will use to capture a user’s PIN number. These tiny devices are remarkably difficult to spot.

Worse yet, criminals will often damage machines that don’t have their devices inserted, forcing users into their trap. If you see a row of ATMs with only one in working order, it’s best to give that one a pass.

If you think that a user is safe if they were to use a chip-based card, rather than the magnetic strip, you’d be mistaken. Much as they capture the information from a card’s magnetic strip, scammers have a method to do the same with the card’s onboard chip. Known as “shimming,” this approach is rare but will likely only increase in popularity as more transactions are made with the chip functionality. Plus, these chip-based cards still have the magnetic strip as well, tempting many to swipe away their security.

A Few Issues That Remain
Unfortunately, there are still factors that make ATM machines an effective vehicle for scammers. First of all, many of these new security features were added to the ones already present in the ATMs, rather than replacing them. For instance, while Wells Fargo ATMs will permit the use of a temporary PIN, they will still allow account access through the less secure methods as well. Not to mention that out of a total of 70 million members, there are only 20 million Wells Fargo app users. This means that there are 50 million bank members who aren’t even using the features.

This is assuming that those 20 million app users will make use of them, anyways. Habits are hard to break, so many account holders will likely continue to carry and swipe their ATM cards, despite having a more secure way to access their accounts.

What Should You Do?
Whether you’re dealing with the accounts for your business, or your personal finances, keep security in mind whenever you happen to use an ATM, and take advantage of the improved, more secure processes that are available to you. At the very least, shield your PIN number with your other hand as you input it into the machine.

Is it worth potentially allowing a criminal to access your (or your business’) accounts? Share your thoughts with us in the comments!

Categories
Alerts

Tip of the Week: Here’s Your PC’s Wish List for National Clean Out Your Computer Day

b2ap3_thumbnail_embrace_clean_your_pc_day_400.jpg Do you know what today is? It’s National Clean Out Your Computer Day! This means that there is no time like the present to make sure that you’re taking good care of your business’s technology assets. In honor of this day, we’ll discuss ways in which you can take better care of your technology.

Consider Your Unused Applications
It’s inevitable that your organization will stop using certain applications as time goes on. Maybe they’re just not necessary anymore, or they became outdated and you replaced them with better, more efficient solutions. Regardless, it’s important to make sure that you’re not paying for software that you no longer use, so make sure that you routinely uninstall software that fits this description. It’s a best practice to evaluate whether or not you need software that’s only used once or twice every couple of months.

Be Ready to Update Your Software
If you want to make sure that your PC is operating at maximum capacity, you need to keep your software updated. Patches and updates are designed with two purposes in mind: 1) Shore up weaknesses in security protocol, and 2) Improve the performance of the software. This is why it’s so important to make sure that you always keep your software up to date. Just be sure that all of your legacy apps don’t suffer from compatibility issues before upgrading to the latest versions, so reach out to COMPANYNAME before making the jump.

Run Defrag Software
Do you ever wonder what happens when you save and delete files, or move them from place to place on your hard drive? Pieces of your data wind up being stored in various locations, which makes it more difficult for your computer to effectively gather and open them when the need arises. Defragging your hard drive essentially gathers all of these pieces of data and places them where they originated, thus improving PC performance. Keep in mind that defragging only applies to hard disc drives, not solid state drives. Also, if you’re running a newer version of Windows, then you don’t have to worry about defragging because Windows will automatically do this for you when the drive isn’t in use. Defragging software is a great way to negate trouble, but if you’re hesitant to try this yourself, be sure to reach out to COMPANYNAME.

Clear Your Workstation of Dust
Dust collects over time, so it’s in your best interest to clear it before it can cause damage to your workstation. A can of compressed air can help you blow away the dust that collects around vents and fans on your computer. Also be sure to turn your keyboard upside down and shake it to clear away skin particles and food crumbs that may have fallen into it.

Remember Your Computer’s Insides
Before cleaning your PC’s insides, make sure that you properly shut down your computer and unplug it from the wall. If you’re not in the habit of peeking inside your computer, you may be surprised to see it coated in a layer of dust. This dust comes from the computer’s fans, and it can cause some serious performance issues, like overheating and computer crashes. Take a can of compressed air and blow away any dirt or dust that persists within. Also of note is that you should never touch components with just your bare hands, as the oil on your fingers could potentially cause damage. We’d prefer that you reach out to a trusted technician like those at COMPANYNAME before trying any internal maintenance yourself.

If all of this sounds like too much work, well… we can’t blame you. After all, you have a business to run. What you can do is reach out to COMPANYNAME and have our trusted technicians take good care of your technology. To learn more, reach out to us at PHONENUMBER.

Categories
Security

Let the 80/20 Rule Be Your Guide for IT Security

b2ap3_thumbnail_eighty_twenty_rule_for_it_400.jpg IT security is something that businesses of all shapes, sizes, and varieties have to be concerned about. You’ll be faced with the question of whether you have adequate security practices on a daily basis. For help with understanding why the smallest vulnerabilities often result in the most data loss, look no further than the 80/20 rule.

This rule, often called the Pareto Principle , is defined as such by Investopedia: “[the Pareto Principle] specifies an unequal relationship between inputs and outputs. The principle states that 20 percent of the invested input is responsible for 80 percent of the results obtained. Put another way, 80 percent of consequences stem from 20 percent of the causes.”

In other words, the Pareto Principle is a strategy that attempts to explain how you should delegate your organization’s security resources in order to maximize the security you get. In this case, you are using your assets to protect your network from online threats. However, you might realize that even if you search and search for network vulnerabilities, you won’t find all of them. There are simply too many threats out there to identify. Instead, you use the Pareto Principle to identify where you can do the most good for your organization’s network security.

This principle can also work in reverse; only 20 percent of the vulnerabilities on the Internet lead to 80 percent of the data loss. When you think about it, this makes sense. How often do you hear about major data breaches in which multiple vulnerabilities were exploited? Instead, it’s usually just one major hack that led to many compromised accounts.

Yet, the biggest part of effectively using the 80/20 rule is determining what your priorities should be, and which threats are the most dangerous. After all, if everything is a priority, then nothing can get done. This results in all-around subpar security that leaves large threats unchecked.

A penetration test can help COMPANYNAME  to find where your organization’s most important security flaws lie. We can locate and resolve your most critical security flaws through a process called Remote Monitoring and Management (RMM), which allows us to connect to your office’s technology solutions and issue the required patches and security updates without an on-site visit. In fact, most situations will only call for remote access, so you can save both time and money with an RMM tool.

In fact, there’s one solution that is capable of protecting the majority of your network without much effort at all. It’s called a Unified Threat Management solution, and it includes all of the major components of network security in one convenient package. With an enterprise-level firewall, antivirus, spam blocker, and content filter, you can know with certainty that one solution covers the majority of the challenges presented by network security.

With COMPANYNAME’s managed IT services, you’re creating many opportunities for enhanced network security, improved network performance, and optimized operations. To learn more about how we make technology work for you, reach out to us at PHONENUMBER.

Categories
Best Practices

Tip of the Week: 6 Tips to Avoid Getting Scammed This Holiday Season

b2ap3_thumbnail_are_you_being_scammed_400.jpg The ingenuity of criminals knows no bounds, especially when it comes to the holidays. You’d think that scammers would be merciful during this time of peace on Earth and goodwill to man. Nope. This is when they step up their scamming efforts, which means you need to be ever vigilant.

Here are six scams to be mindful of this holiday season.

Be Careful Where You Donate
The holidays are a great time to make end-of-the-year donations that you can deduct from your taxes. Unfortunately, scammers know how to play on people’s heartstrings and they’ll set up fake charities with slick online websites in order to scam you out of money that should be going to help others.

To make sure you’re giving to a legitimate charity, AARP recommends, “Before donating to a charity, make sure it is registered with the Secretary of State and ask how much of the money goes to the charitable fundraiser and how much goes to the charitable purpose.”

Be Wary of Fake Gift Cards
Often used as a gift for the person who “has everything” or as a small supplement to be given besides a larger gift, gift cards are a very popular gift to give. However, gift cards are also a vehicle for scammers to use. For example, how often do you see great deals on gift cards on online auction sites? As it turns out, those “great deals” are very likely for stolen, worthless cards.

The easiest way to avoid this sort of scam is to only purchase gift cards from a trusted, licensed merchant. Also, if you’re purchasing the card at the store it’s for, ask the cashier to check the balance of the card so you don’t get scammed into buying a bogus card placed on the rack by the thief.

Be Sure to Track Your Packages
The holidays are crunch time for parcel delivery services. For thieves that may lack hacking and technical skills, simply walking up to a front porch and stealing a package is an easy way to make some fast cash. They may even have zero use for what’s in the box, but that won’t keep them from walking off with your goods, just in case there’s a chance that it contains an item of value.

To prevent this risk, when you order a package make sure that your signature is required in order to receive it. This will prevent the package from being left on your steps for a thief to easily grab. Also, remember that you can have the package delivered to your work address if nobody will be at your house to sign off for your package.

Watch for Credit Card Skimmers
Some thieves even have the know-how to steal data from your credit card using skimming devices at ATMs and other POS devices. Therefore, it’s preferable to shop with a credit card over a debit card, and there’s a lot to be said for cash being a secure way to pay for things. Also, look closely at the device before scanning your card. If it looks like it’s been tampered with, then you’ll want to alert store management.

Don’t Fall for Bogus Deals
Finally, it never hurts to rely on some relatively timeless shopping advice: if an offer sounds too good to be true, it probably is. Before completing any purchase that seems like the deal of a lifetime, make sure you at least familiarize yourself with all of the terms and consider the ones that probably aren’t mentioned. No deal is worth risking your financial future for.

Be Safe Online
Finally, there are plenty of scams to be found online. The best way to avoid getting taken by an online Grinch is to follow best security practices. These include:

  • Before submitting any sensitive information, look for the padlock icon in the address bar, along with HTTPS at the beginning of the URL.
  • Only shop on websites that have a good reputation.
  • Avoid using public Wi-Fi when shopping online.
  • Avoid using your debit card online. Instead, use credit cards and gift cards.
  • Be skeptical of unsolicited emails in your inbox, especially when it comes to fake invoices and bogus shipping orders.

By avoiding these six scams you can shop with confidence this holiday season. It’s also important to keep in mind that these scams are utilized by thieves all year round, so you’ll want to always be looking out for them.

Have you fallen for any of these scams or encountered any of them while shopping? If so, share with us your scam story in the comments. 

Categories
Best Practices

Tip of the Week: How to Clean Your PC Like an IT Pro

b2ap3_thumbnail_cleaning_your_computer_400.jpg Just as anything else will, a computing device will need some TLC to keep it physically clean and in tip-top shape. In order to clean your system safely, you will need proper tools, and the know how to properly clean your PC.

For a basic cleaning, a can or two of compressed air, and lint-free wipes should suffice. For jobs that will require a little more elbow grease, you will need to add a few more items to this list–a small screwdriver, cotton swabs, and isopropyl alcohol (make sure it’s isopropyl, and not ethyl-based).

Cleaning Out the Desktop
Before you get started, keep in mind that you’ll be dealing with some pretty sensitive hardware. We highly recommend having an experienced technician handle this for you.

First and foremost, you’ll want to completely power-down your system. This includes not only powering down the machine but also killing power to the surge protector it is plugged into and removing the power supply cord from your system. Wipe down the case exterior using a static-free dust cloth and get rid of dust that has been caught in the external vents, preferably by using your compressed air once the case has been opened. For dust bunnies of above-average size and other assorted crumbs, carefully go through and wipe them away with cotton swabs before using the compressed air to rid the system of the remaining dust.

As you use the compressed air, be sure not to sustain the stream for too long, as it could damage some of the more sensitive components of your system. You should also be very careful of what you touch in the system and avoid any bare or soldered wire to avoid serious electric shock. As you will almost certainly be generating static, make sure that you touch the metal and plastic frameworks frequently enough to keep you fairly equalized.

Once you’ve finished with that, close the case back up and go over it again with your dust cloth.

While it may be tempting to just take a vacuum to the buildup of dust in your system, don’t. The bristles on the vacuum are notorious for generating static, which can easily damage the delicate internal parts that your system relies on to function.

Making Your Screen Spic and Span
There is little more annoying than fingerprints and smudges streaking up your screen, especially when you are trying to focus on your work. Fortunately, cleaning the screen of your display is fairly similar to cleaning a window, with a few special considerations.

If you utilize an LCD display, applying a half and half mixture of distilled water and white vinegar to a microfiber cloth and gently wiping the screen works wonders to rid it of debris. If you still operate a CRT monitor, an ammonia-free glass cleaner will do just fine while preserving the screen’s coating. Make sure that you don’t spray the device with whatever liquid you use in either case. Instead, apply the cleanser directly to the cloth and wipe down the screen that way.

Keeping the Keyboard and Mouse Clean
Of all of your computer’s components, the keyboard and mouse will be the ones that are exposed to the most debris and bacteria as they are handled almost constantly during computer use. To do a basic cleaning, unplug your keyboard from the rest of the system and turn it upside-down, gently shaking it to dislodge any crumbs and other particles that are trapped between the keys. Another option is to use a can of compressed air, spraying between the keys at a 45-degree angle. Once you’re confident that most of the accumulated mess is cleared away, gently flip it over and shake it out again before carefully wiping it with an antibacterial wipe and drying it with a microfiber cloth.

If your keyboard is a membrane type keyboard, it is possible to remove the keys to get a good, comprehensive clean. Before you do so, be sure to create a record of the keyboard’s layout so your keys may be replaced properly.

To remove the keycaps, use the small screwdriver to gently pry them from their housing. However, because they can be difficult to put back on, leave larger keys (like the space bar, shift, and enter) on the keyboard as it is being cleaned. Use compressed air, cotton swabs, and isopropyl alcohol to clean out the grime that was hiding under the keys. Once you’re satisfied, snap the keycaps back in place and test thoroughly.

As far as the mouse goes, the overwhelmingly more common LED-sensor models will only need to be wiped down with a lint-free cloth and a few quick swabs of rubbing alcohol.

A Clean Workstation is a Happy Workstation
Keeping your computer clean can provide many benefits beyond just the aesthetic value. Equipment will likely run better, last longer, and be less apt to make you sick through exposure to simmering bacteria and germs. For more ways to optimize your technology experiences, make sure you keep checking back to our blog.