Category: Business

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Business

Why Your Business Needs to Define Its Ethical Code

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As the technology that businesses have available to them develops, so does the propensity for this technology to be used unethically. This has become especially apparent where data collection is concerned, and what that data is used for after it has been collected. How can you keep operations moving both productively, and ethically?

Collection Concerns
Data collection is one of the current big concerns in technology. With another newsworthy data breach practically every other day, companies that accumulate data for seemingly little reason effectively put their clients and customers at a greater risk of having this data stolen. Reflecting upon this, it is no wonder that 75 percent of consumers are concerned about brands keeping track of their browsing habits.

Facebook has been the focus of some negative attention in past months thanks to these concerns. In addition to the Cambridge Analytica situation, Facebook has adopted artificial intelligence technologies to analyze their users. This analysis is used to predict future behaviors, these insights being sold to advertisers. While this brings up many legitimate concerns about data privacy, it also introduces a different topic: the need for a code of ethics surrounding the use of collected data, as well as how much data is collected.

Why This Is a Real Issue
It should come as no surprise that businesses and individuals have different priorities, and that these different priorities shape their ethics in different ways. Likewise, the primary purpose of any business is to generate revenue through profit. Therefore, it only makes sense that a business as a unit would have the motivation to collect as much data as they can – after all, the more data available, the more insights that could be presumably be gleaned, and the more successful the business would be… in theory.

However, as mentioned above, many businesses seem to collect as much data as they can just so they can have it. This is not a great approach for them to take for a few reasons. Most obviously, because it just enables more data to be compromised if a breach was to occur.

Without the guidance of a code of ethics leading your business decisions, the likelihood of risking your clients’ data for the sake of advancement – be it more insight, improved automation and artificial intelligence, or another business goal – becomes much higher.

Enforcing Ethics
In order to create a workplace that is in alignment with your determined ethics, you need to make sure of two things. One, that you clearly establish and share them within your business so that your employees are on the same page as you are, and two, that you stand by these ethics.

To accomplish this, learning your company’s ethics should be a part of an employee’s onboarding process, with a written document leaving no questions as to what will and won’t be tolerated. Then, you need to make sure that you not only listen when ethical violations are reported, but also allow those reporting them to remain anonymous.

What would be the most important aspect of your policy for employees to follow? Share it in the comments!

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Business

Tip of the Week: Use Admin Accounts to Control Your Network

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There are various types of user accounts that your employees and administrators can use to access their workstations, but one of the biggest points of contention to consider when planning out data access is the use of administrator accounts. Specifically, you want to avoid handing out administrator account access to users like it’s Halloween candy.

What’s the Big Deal?
You would think that assigning administrator accounts would prevent users from making poor choices with your data. The main difference between the two is that administrator accounts have many more privileges compared to the traditional account used by the average user. In fact, a traditional account is much safer to use unless you actually need administrator access to perform a certain task. Ordinarily, a normal user account can’t install software or mess around with important files in the system, but this isn’t necessarily the case for an administrator account.

Admin accounts are essentially the most powerful account on your computer. They have the permissions to perform just about any role on your PC. It’s the same role that your IT department uses to make any significant changes to your devices during updates and general maintenance. Every computer needs to have at least one admin account found on it, but if access from untrained users is allowed, they could make changes to important files needed for the computer to run properly.

Why You Should Limit Admin Account Use
While it might make sense to have admin permissions if you’re the only one who uses your computer, this is simply not the case on a managed network. There are security problems associated with using an admin account as your primary device account. What happens if your account gets compromised by some sort of malware? It’s simple; the malware will install on your admin account and be able to make any changes it wants to any of the important files only accessible by your admin account. While more permissions as the device owner might sound ideal, it only makes it easier for threats to leave a lasting effect on a device.

Standard accounts have more limited permissions, meaning that if they are compromised in any fashion, they will be more limited in the amount of damage they can cause. It’s for this reason that it’s best to limit administrator accounts as often as possible, as there is no guarantee you will never fall victim to such attacks.

To minimize the chance of your business’ endpoints falling prey to attacks, you should implement proactive measures against the countless possibilities out there–including a compromised admin account. To learn more about how your business can protect itself, reach out to us at PHONENUMBER.

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Business

IT Support Scams are Everywhere. Here’s What You Should Know

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Chances are you’ve encountered a couple of tech support scams in your days. These people frequently dial random numbers in an attempt to get the person on the end of the phone long enough to trust them with remoting into the device. These kinds of scams are designed to be as vague as possible, and since most people have computers that are at least a couple years old, they tend to experience some kind of sluggishness that makes them believe that something is genuinely wrong. This can turn out to be a grave mistake.

Other scammers are starting to use more sophisticated measures, and it’s all thanks to their possession of more specific information about the users. This could include the computer’s name, model number, and serial number, as well as any other contact information about the device’s owner, including their telephone number, email address, and customer number.

These scams are growing in number and continue to target those who have purchased devices from large, reputable companies who produce some of the most popular solutions on the market. Companies like Lenovo, Microsoft, Apple, Dell, and many more have all had to deal with support scammers making a mockery of their business practices. It only makes sense that these scams will continue to grow in number as time goes on.

What Can You Do?
It doesn’t matter how proactive your IT support is. It’s unlikely that any manufacturer would ever call you for any reason regarding an issue with your computer. The only way (though unlikely) this would happen is if you’ve subscribed for a similar service of your own free will. Even then, there is a very involved authorization process attached to this support. Imagine if every single manufacturer called every single buyer of their devices–it’s just not feasible under normal circumstances.

If you receive a call like this, it’s always better to be safe than sorry. If you share a network with other users, this is even more important; as, if you give an unauthorized entity access to a specific device, it could have far-reaching repercussions for the whole network. Even though IT support scams are prevalent throughout the industry, you still want to make sure that you’re not falling for them.

COMPANYNAME can help your business stay ahead of the game in terms of security and best practices. To learn more, reach out to us at PHONENUMBER.

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Business

Managed IT Can Help SMBs Tackle These 3 Common Challenges

b2ap3_thumbnail_smb_technology_challenges_400.jpg It’s only natural that new and improved technologies will be challenging for employees to embrace and become accustomed to using. These challenges tend to shape how businesses will make their decisions as time passes. A few industry research firms have released their projections as to what challenges businesses will face in the coming months of 2017.

While their reports were far from identical, there were a few consistencies in the findings that each firm came across. These consistencies can help the average small and medium-sized business adjust their approach in the coming months to optimize their ability to grow.

Both research firms found that, in varying order, the top three challenges that SMBs will face have to do with maintaining their current solutions, organizing restricted budgets and necessary costs, and increasing their security. However, one of the firms found that the concern over security was more focused on their mobile devices. Despite this minor difference, there is still a pattern to the priorities that SMBs will have throughout 2017 that enables us to establish what solutions will be in high demand.

Most notably, the companies who were examined as a part of this research were highly concerned about their finances–specifically, how to optimize their spending in order to receive the highest return on investment as possible for the least amount of capital expended. This considerable task becomes much simpler once a managed service provider is introduced into the equation.

The way things used to be, a company would (for the sake of their budget) assume that they wouldn’t encounter any issues and devote limited funds to resolving them, but when an issue was encountered, the company would end up spending their entire budget and then some, leaving them at a deficit the next time a problem surfaced. An MSP, on the other hand, will provide its services for a regular (and therefore predictable) cost, allowing your business to properly budget for its IT maintenance.

The studies also showed that many businesses were concerned about a few other factors that an MSP can help resolve. An MSP will take proactive steps to make sure that a company’s solutions don’t encounter issues that could throw its productivity into jeopardy. This can be accomplished by proactively monitoring the technology a company has in place. An MSP will also make sure your security solutions are maintained so that threats are less likely to make it onto your network in the first place.

An MSP can help to serve your business beyond these top three concerns throughout 2017 and beyond. For more information into what an MSP can offer, give COMPANYNAME a call at PHONENUMBER.

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What it Looks Like When an IT Provider Goes Above and Beyond

b2ap3_thumbnail_care_for_your_business_400.jpg Modern businesses have a lot more to worry about than organizations did over 100 years ago. Chances are that your organization has its hands full with operations, and the last thing that you want to worry about is securing data and hoping that your technology solutions work as intended. Thankfully, you can easily outsource the management of these systems to a managed IT services provider.

Of course, you can’t just leave the task of managing your IT to just any organization. You want to outsource to only the most reliable and trustworthy managed IT company–one that can provide only the best care that you would expect an in-house team to deliver. You can rest assured that COMPANYNAME handles our clients’ technology as if it were our very own, and provides solutions that keep your organizational downtime to a minimum.

The reason why you can trust our word? We are putting our reputation on the line. It’s just good business to take proper care of your technology, and by showing you that we care, we can develop a great relationship with your staff by keeping your technology working properly.

How We Protect Your Business
It’s extremely important to protect your business’s assets, including the most valuable one of all: your data. Cyberattacks have grown extremely sophisticated over the past few decades, and as much as we hate to say it, even protected businesses are at considerable risk. This is why enterprise-level security solutions are needed, as consumer-level security is inadequate for protecting something as important as your business. Furthermore, we compound this by providing comprehensive remote monitoring and management, as well as complete preventative measures to mitigate issues before they become large-scale problems.

You also have to worry about the risk of user error. Since your business is made up of employees–none of which are perfect–you need to plan for the day that a user will accidentally download the wrong attachment or click on the wrong link, allowing malicious entities access to your network. Granted, it’s impossible to take the time out of your workday to monitor each and every user while they work, which is why outsourcing this responsibility is often the ideal solution. COMPANYNAME can monitor your network so that you don’t have to.

How We Manage Your Technology
What if you were to experience technology trouble that completely takes down operations? If this happens, you need someone with experience leveraging continuity-minded technology to get you back on track. In situations like these, you can’t wait for a technician to arrive on site, so it’s more reliable and efficient to have the work done remotely by an IT provider.

The main benefit of outsourced IT is that you don’t have to worry about your technology any longer, and you’ll be able to spend more time focusing on running your business. Besides, the many benefits of managed IT eventually pay for themselves in the long run in the form of improved productivity, enhanced efficiency, and reduced downtime.

For more information about what COMPANYNAME can do for your business, reach out to us at PHONENUMBER.

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Looking for Outside-the-Box Ideas? Give Your Intrapreneurs a Voice

b2ap3_thumbnail_intrapreneur_400.jpg Entrepreneurs are the heroes of today, making great strides in the business world by introducing new ideas to their industries. However, the intrapreneur is a bit more of an enigma; they create commendable ideas within their own organization. In fact, your organization probably has its own intrapreneurs. How do you take advantage of their skills to your business’s benefit?

Simply put, the intrapreneur is an employee that can see past the short-term and look at what must be done in the long-term. They understand that their ingenuity can help your organization achieve its goals, and they go out of their way to make sure that their ideas are used for the benefit of the entire organization.

Tim Beerman, CTO of Ensono, describes to CIO what exactly makes a good intrapreneur, and why organizations should look to individuals like them for helpful insight: “These are the employees who want to get their hands dirty and are often the first people to volunteer for a job. Intrapreneurs are not content with the status quo. They often see how things could be part of a bigger picture and come up with ideas to realize this new vision.” Who in your office fits this profile?

Here are a few more characteristics that business owners should look for when identifying their own intrapreneurs.

  • Intrapreneurs are capable of motivating those around them, especially with challenging their perspectives with new thoughts and ideas.
  • Intrapreneurs stick to their loyalties and are always willing to go above and beyond to create positive change for your organization.
  • Intrapreneurs have plenty of skill to be successful outside of your business, but they insist on staying employed by your organization.
  • Intrapreneurs are always challenging the way that your business functions, inviting disruption not to mess with operations, but to improve them.
  • Intrapreneurs can identify where your workplace needs to improve and provide ways to resolve these problems. Moreover, they are willing to take risks to resolve issues.

It’s clear that any intrapreneur will be easy to spot. They are naught but your most loyal, motivated, and thoughtful employees. The real question from a business owner’s point of view is what to do with them. They’ll challenge you to the best of your ability, whether they mean to or not. Will you step up and embrace this challenge, or will you feel threatened by their contributions?

The best way to take advantage of intrapreneurs is to encourage them to step up and communicate their ideas. In particular, you need to make sure that there are various ways that they can communicate their ideas to management. If they don’t, you’ll simply crush the spirit and nobody will be benefitting from their good ideas anymore–certainly not your business. These employees will just put in the minimal effort, get paid, and go home at the end of the day, rather than use their intuition to help your business improve. In a worst-case scenario, they may even leave and find another company that’s more willing to hear them out.

IT professionals can make it much easier for your intrapreneurs to express themselves. Beerman explains: “An intrapreneur might see inefficiencies within his or her company’s workflow, but may not necessarily have the experience to fully develop a solution. The IT department can then act as a partner to find the right recommendation. When intrapreneurs and IT teams are communicating regularly, there are more windows of opportunity for collaboration. Innovation and collaboration will eventually become business as usual, once initial bridges are crossed.”

This type of collaboration doesn’t have to be difficult, but can, as expected, require a major change in your company’s culture. If you want quality communications solutions that can help your organization benefit from each and every great mind behind your operations, reach out to us at PHONENUMBER.

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Pair Up the Right Workers to Increase Productivity By 10%

b2ap3_thumbnail_action_leads_to_productivity_400.jpg Keeping your workers as productive as possible is a challenge for every employer. According to a recent study by the Harvard Business Review, there is one easy that you can increase productivity: By keeping a productive worker in close proximity to other workers.

Such a profound discovery could be enough to shake the foundations of how you form your departments and how the interior of your office looks. Theoretically, you could simply arrange your office in a way which takes advantage of this “productivity by proximity” rule, keeping those who get the most work done at the center of the action. This could inspire your less-dutiful employees to better themselves and improve how they work.

What’s interesting is just how the study describes this phenomenon: “We saw that neighbors have a significant impact on an employee’s performance, and it can be either positive or negative. In terms of magnitude, we found that approximately ten percent of a worker’s performance spills over to her neighbors. Replacing an average performer with one who is twice as productive results in his or her neighboring workers increasing their own productivity by about ten percent, on average.”

Maybe you’re feeling that you should reevaluate how your organization is approaching the office setup, but before you go and make drastic changes, keep in mind that doing this haphazardly could actually make things worse. This study highlights the benefits of productivity by proximity, but keep in mind that it also warns of how the exact opposite can happen too. For example, an employee who wants to get the most done, for example, could be held back by a slacker that’s nearby.

You need to also consider other factors that influence worker productivity, like motivation. If you have a worker who wants to learn how to do a better job, putting them next to someone who is highly motivated and willing to go the extra mile could help dramatically. On the other hand, a worker who doesn’t care about doing a good job won’t be impressed by the positive attitude of their peers.

This is a negativity that your business can do without. In this situation, it might seem tempting to just isolate workers so they don’t influence each other. You can do this by either providing them with their own office, giving them the freedom to work remotely, or removing the problem employee from the equation completely.

As you can see, motivation is a crucial when it comes to worker productivity. It’s logical to assume that if you can provide powerful motivators, your team will be more likely to do their best work. Allowing workers to improve themselves by learning from motivated employees can be a spectacular way of improving productivity.

One last thing to consider is the technology that your organization uses. Implementing cloud-based collaboration software and communication solutions like VoIP and instant messaging can be a great way to help employees stay in touch and be more productive, regardless of where they are working. This helps your staff (especially those who might need help) stay in constant contact with those who can help them, allowing your team to be productive at all times.

To take advantage of the latest and greatest technology solutions, reach out to COMPANYNAME at PHONENUMBER.

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Here’s a Cost-Effective Alternative to Onboarding Additional IT Staff

b2ap3_thumbnail_outsourced_it_400.jpg An internal IT department serves two primary purposes for businesses. The first is to keep an eye on your technology problems and resolve them. The second is to plan for the future and implement new strategies that will help your organization function more effectively. The problem for the average small business is that their IT department often doesn’t have the luxury of performing both of these tasks.

The root of the problem is that most IT departments are too busy dealing with technology support issues and requests from employees to innovate. Eventually, this lack of innovation could cost your business money.

Do You Know What You’re Paying Your IT Department For?
By definition, your IT department is supposed to plan methods for your business to improve its infrastructure through any means necessary. On the side, they are supposed to help your organization by providing technical support for your assets. By adhering to this model, your IT department should be able to find ways to improve your technology infrastructure, while providing technical assistance for those who need it. The problem is that, as technology becomes more complicated, the help demanded by employees increases.

While it might seem ideal to approach IT support with an internal IT department, it rarely works out. IT departments just don’t have as much time as they need to really work toward improving anything. Often times, these issues are either recurring or resolved simply by rebooting the system, which is a waste of your IT department’s time.

Is Your IT Department Taking Your Company Nowhere?
While your IT department struggles to keep up, your team will naturally need to make forward progress. However, when all they do is respond to problems without making progress in order to prevent them, it’s easy to overlook the fact that many of these problems can be prevented in the future with a little innovation in the present. Plus, when routine maintenance is foregone for the sake of solving short-term problems, you’ll lose out in the long-term due to decreased performance and security issues.

As you can see (perhaps even from your own experience), an in-house IT department is often more distracted by problems that aren’t even theirs to resolve, which pulls them away from work that could make your business better. As a result, many organizations seek to outsource the IT work of their IT department’s in order to make up lost time. This can include innovation, but more often than not, you’ll find that outsourcing routine IT tasks and technology support to be helpful to your company’s overall goals.

After all, your technicians were hired to innovate, so why not give them the opportunity to do so?

To learn more about outsourced IT, reach out to COMPANYNAME. We can provide a help desk, network audits, and so many more valuable IT services that will help your organization improve efficiency. Call us today at PHONENUMBER.

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The Difference Between a Satisfied Employee vs a Loyal Employee is Huge

b2ap3_thumbnail_brand_amd_employee_loyalty_400.jpg When you’re emotionally invested in something, there’s a better chance that you will enjoy it and find reason to do it. This is why marketers always attempt to use a good old tug-at-the-heartstrings tactic, as they know that if they can get their audience invested on an emotional level, they’ll be more willing to take the dive and try something new. The same tactic can be used to turn good employees into great employees.

Dr. John Fleming of Gallup conducted a survey that shows as much. He suspected that customer loyalty to a specific brand, product, person, or company was the result of an emotional attachment. To go the extra distance and get someone from being satisfied to loyal, the same general formula can be applied. According to Jay Forte of REWORK, the formula works like this:

  • If we don’t get it right, we create a dissatisfied customer. These customers don’t return.
  • If we get it right (deliver the service or product as expected), then we create a satisfied customer. These customers may return.
  • If we get it right and do something more (something that creates an emotional connection), then we create a loyal customer. These customers not only return, but they become brand evangelists.

If you consider why you’re loyal to the brands that you are, this makes a whole lot of sense. The formula predicts that this “conversion” from being a normal customer to a loyal customer is the result of getting more than what was expected from a brand in the first place. In other words, exceeding expectations is the key to taking satisfied customers and turning them into loyal, lifelong customers.

Now, let’s return to the original question; how can you turn a normal employee who is satisfied with their role in your organization, into a driven worker who wants to help your business succeed not just for its own sake, but for their own. One way you can bridge this emotional connection is by providing your employees with not just working technology, but top-notch technology.

  • Not getting it right: Imagine that you are an employee at a growing organization who is stuck using a lackluster workstation prone to freezing. You would quickly grow frustrated and imagine that management doesn’t care that your job performance depends on their technology working properly.
  • Getting it right: Now imagine that you’ve been given technology that works properly and keeps downtime to a minimum. Your major points of contention are taken care so you can perform your job adequately. These types of scenarios might allow for good work, but certainly not exceptional work.
  • Exceeding expectations: What if you were not only provided with working technology, but management also listened to your preferences and made sure that everyone was using technology that they were comfortable with? What if employees could use their own devices for work purposes? For many users, this is what is meant by going above and beyond.

What it comes down to is providing employees a good reason to stick around, as it would be a shame for good employees to leave if management can’t offer them emotional investment in their work. Similarly, it would be a shame if your technology were to break down if you don’t make time to take care of it. This is something that you don’t have to worry about; or, rather, you shouldn’t have to. After all, COMPANYNAME is here to help.

We believe that if we can provide great IT support, we can help your business improve and exceed even your own expectations. To learn more, reach out to us at PHONENUMBER.

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How Consolidating Your Technology Vendors Will Save You a Ton of Time

b2ap3_thumbnail_vendor_management_services_400.jpg Who manages the relationships that your organization has with its various vendors? Do you have someone who specifically handles this role, or is it pushed onto your already-full schedule? If this is something that takes up a significant portion of your day, vendor management (though necessary) can become a detriment. Thankfully, there is a better way to handle your vendor relationships, and it doesn’t involve stretching yourself thin.

With COMPANYNAME’s vendor management strategy, an outsourced provider directly handles all vendor relationships so that your organization doesn’t have to. Vendor management solutions have the potential to save your organization a large amount of time and capital.

Basically, how this works is that you no longer have to deal with the frustrating and time-consuming process of reaching out to each and every one of your vendors, and the outsourced provider handles this responsibility for you. In a sense, a service provider like COMPANYNAME can be your single point of contact for your technology vendors.

There should be no question whether you have time to deal with the emails and phone calls required to keep up with your technology. We can handle all of this for you, plus some, reaching out to your vendors as your business encounters issues. If you have questions about your products, you don’t have to worry about being put on hold or finding the right technician. We’ll deal with all of that for you so that you don’t have to waste your time.

Consolidating Your Vendors Into a Single Phone Number
Without vendor management, your business would be wasting countless hours that would be better spent on profitable initiatives. Furthermore, relying on vendors to resolve issues can quickly put a time-sensitive project behind schedule. With outsourced vendor management, you achieve all of the goals that you want to get to without sacrificing the time that you would spend making sure that your technology solutions are working as intended. This single point of contact allows you to take the unpredictability out of your tech support.

If your business wants to improve operations and take technology management to the next level, consider our vendor management services. To learn more, reach out to us at PHONENUMBER.